Executive Assistant (Part-time); 6970 S. 6th St., Oak Creek

Department
Position Title
Location
Administrative Support
Executive Assistant (Part-time); 6970 S. 6th St., Oak Creek
Oak Creek
Wisconsin

Part–Time Executive Assistant

6970 S. 6th Street, Oak Creek WI

POSITION OVERVIEW

Performs a wide variety of administrative duties providing support for the President. Coordinates and carries out tasks and projects preparing documentation and correspondence, processing and reconciling data and gathering information using software and other customer systems. Manages the President’s appointment schedule by planning and scheduling meetings, conference calls and travel including paperwork. Provides various levels of support for corporate events, meetings and training activities.

This position will be 20 hours per week with a flexible schedule.

Qualified candidates will have demonstrated proficiency skills involving the use of computers and other office equipment including knowledge of MS Office and be an outstanding writer.

Professional image, good interpersonal skills, maturity, integrity and discretion are essential. A Bachelor’s Degree in communications, public relations or other business field is preferred.

Primary Job Responsibilities:

  1. Provide accurate, efficient and timely administrative support to the President.
  2. Coordinates assigned tasks related to efficient office function.
  3. Maintains the President’s appointment schedule by planning and scheduling meetings, conference calls and travel.
  4. Provides varying levels of support for corporate events, meetings, training and employee relations activities.
  5. Coordinates and maintains an office calendar for activities and staff.
  6. Communicates proactively with callers, customers, staff and visitors regarding inquiries to the President.

COMPETENCIES

 Planning and Organizing: Plans and organizes work; able to multi-task, sets priorities and schedules tasks so that work is done on time.    

Adaptability:   Demonstrates self-control, responds easily to expected or unexpected changes, takes initiative, and is resourceful without direction.      

Communication: Clearly conveys information to others using strong oral, written and listening skills. Projects a professional and positive image of oneself and the organization.

Teamwork: Works collaboratively with others providing high level of customer service to both internal and external customers, treats others fairly, respectfully and maintains confidentiality.

GENERAL QUALIFICATIONS:

  • Associate Degree or equivalent experience in communications, public relations or other business field.   Bachelor’s Degree preferred.
  • Demonstrated strong writing ability including proofreading and grammar skills. 
  •   Demonstrated proficiency skills involving the use of computers and other office equipment. including knowledge of MS Office including: Word, Excel, PowerPoint, and Outlook.
  •   Able to maintain confidentiality; able to exercise tact and diplomacy when working with others.
  •   Knowledge and experience in a fast-paced operating environment.
  • Knowledge of and experience with customer service.
  • Demonstrated ability to work well with others collaboratively in a teamwork environment.

 DESIRED QUALIFICATIONS

    Experience in transportation industry a plus.

   Prior administrative support experience desired.

EOE of Minorities/Females/Vets/Disability

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