Accounts Receivable Specialist

Department
Position Title
Location
Accounting
Accounts Receivable Specialist
Oak Creek
Wisconsin

GO Riteway’s Mission Statement: GO Riteway is committed to providing superior transportation services to students, business travelers, local residents, and tourists. We will accomplish this by focusing on Safety, Integrity, and Teamwork.                                                                                                              

POSITION OVERVIEW

TITLE:                                 Accounts Receivable Specialist 

LOCATION:                         Oak Creek, WI  

REPORTS TO:                     Corporate Controller 

EMPLOYEE:                        Full-time, Hourly

 

KEY RESULT AREAS

A. Customer Invoicing. (45%) 

    1. Create and send school district invoices (routes, fuel, and charters) based on supporting documentation.
    2. Review school bus charter details within the charter system to ensure accuracy of invoices, and work with operational staff on any questions.
    3. Import invoices from charter system into subledger.
    4. Maintain billing checklist to ensure all invoices are submitted on a monthly basis.

B. Cash Deposit Entry. (25%) 

    1. Enter and apply cash payments in the subledger based on various cash receipt methods including: lock-box, credit cards, ACHs, checks, and cash.
    2. Enter cash receipt information into operational software when applicable.
    3. Maintain proper documentation of all receipts by scanning and saving electronically.
    4. Work with customers to understand any over/under-payments.

C. Cash Collection. (20%) 

    1. Monitor customer balances and report on outstanding balances to executive leadership.
    2. Reach out to customers regarding outstanding balances, and provide copies of invoices and statements of balance when necessary.
    3. Work with operational staff for multiple points of customer contact for cash collection.
    4. Periodically review customer payment history to see if credit should be revoked.
    5. Process write-off paperwork when an account is deemed uncollectible.

D. Various other tasks related to Accounts Receivable. (10%) 

    1. Work with customers to obtain email address so that all invoices can be sent electronically and inquire if they would like to pay via ACH.
    2. Performs customer master management by creating new customers, reviewing for duplicates, updating information upon request, and inactivating old records.
    3. Complete vendor applications for new customer requests.
    4. Other projects as requested by the Corporate Controller.

COMPETENCIES 

  • Quality Focus: Pays strong attention to detail, critically reviews data and information, and identifies irregularities to address them appropriately. Identifies areas for potential efficiencies, and makes suggestions for processes improvements.
  • Communicates Effectively: Clearly conveys information to others using good oral, written and listening skills, keeps others updated of changes, and maintains a high level of confidentiality.
  • Customer Focus: Demonstrates a professional demeanor when responding to requests. Projects a positive image of oneself and the organization.
  • Teamwork: Works cooperatively with others providing a high level of customer service to both internal and external customers, and treats others fairly and respectfully. Re-prioritizes tasks based on department needs.

 

GENERAL QUALIFICATIONS:

  • Associates Degree in Accounting.
  • 1-3 years’ experience in an accounting environment.
  • Basic understanding of accounting concepts and principles.
  • Demonstrated skills involving the use of computers and other office equipment; Great Plains, MS Excel, Access, Outlook, and Word desirable.

 

We Go the Extra Mile!

 

EOE of Minorities/Females/Vets/Disability

Apply Today

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